Urban Environmental Management Programme (UEMP)
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Urban Environmental Management Programme (UEMP)
About UEMP > Guidelines and templates
Guidelines and templates
Guidelines and templates for Programme funding applications

A list with links to all of these the documents is found at the bottom of this page.

Basically there are three types of funding available to the partners of the Programme:
  1. Core Funding

    This funding is provided by the Programme as "on budget support". The Programme simply funds the activities prioritized and planned by the partners in full parallel with all other activities.

    The procedure is the following:

    • The partner defines its activities for the year and draws up a budget and a business plan as the institution normally does.
    • The partner decides on the activities it wants to be funded by the Programme.
    • The partner then applies to the Programme Steering Committee (PSC) for the funding. For the PSC processing on this the partner official(s) produce an extract of the normal business plan using the template of the Programme. (There are 2 templates, one for national and provincial partners and one for municipal partners).
    • The technical staff needs to do only this ONE template per budget year. The template includes sections for extracts of the business plan, budget, time plans (to be filled in for PSC endorsement prior to the budget year) as well as sections for 6 and 12 month reporting. The principle of all of this is: 'cut and paste' from your own business plans, budgets and internal reporting.
    • Template for National and Provincial partners:
      UEMP PSC No. 06 - Item 4-1 - National and Provincial 12 Month Progress Report 070727 (29Kb < 1min) - DOC: D0190
    • Template for Municipal partners:
    • The financial Management staff will manage Programme funds, in parallel to normal procedures, with a few extra features to ensure reporting. Thus a financial statement must be made 6 and 12 into the financial year.
      Template for 6 and 12 month financial reports:
      TEMPLATE, 12 m rep, Templates UEMP 6 and 12 months financial reports, 070828 ble (74Kb < 1min) - DOC: D0020
    • Full Manual of the financial management in relation to the core funding:
    • If you have questions in relation to core funding, start with the municipal advisor, the national advisor or the international Programme advisor. To find their details click here
    • If you have questions in relation financial management, funds transfer etc. start by looking into the Manual of the financial management (). If you do not find the answers you need, use the special contact persons listed in the manual.


  2. Short term Technical Assistance (STTA)

    The Short Term Technical Assistance (STTA) facility is a short cut to procurement and funding of technical expertise The facility is for cases where technical assistance is urgently needed, and there is not time to have the cost approved through the core funding. R 4 million is available every year to be shared by the partners in all the three spheres of government. In 2006-07 most of this money was allocated.

    Important to the PSC's approval of the funding is that the expertise must be used for development: The funding is for assignments which will improve a department into functioning better than before - not for running costs. Consultants may be engaged from South Africa or any other country in the world.

    There are no deadlines for the applications. Partners can apply for this funding at any time. No additional administrative burdens and paperwork required.

    The procedure is the following:

    • The partner requests the technical assistance for the solution of a specific defined problem in the administration. This request must include a draft Terms of Reference for the consultant to solve the specific problem. The partner can at this point suggest suitable experts. The Programme has an (optional) template covering the info needed.
      Template for Terms of Reference:
      STTA, GUI, Guideline and template for ToR to be used for STTA in UEMP, 1. ed., 070208, ble (36Kb < 1min) - DOC: D0017
    • When the partner and the PSC-Secretariat agree on the Terms of Reference the Secretariat will request approval.
    • Upon approval The PSC-Secretariat will:
      • Identify suitable expert(s) for the assignment
      • Manage the procurement, contract, logistics and financial aspects relating to the experts.
      • Pay the consultant - out of a special budget-line in the Programme.
    • The partner will:
      • Receive the expert and manage the project.
      • Do the appropriate sign offs for payment.
      • Do completion reporting according to the guidelines of the Programme.

    Manual of STTA assignments and how to access these funds:
    STTA, Manual STTA in UEM - 2. ed. 2007-02-08 ble (40Kb < 1min) - DOC: D0018

    Optional template of the ToR:
    STTA, GUI, Guideline and template for ToR to be used for STTA in UEMP, 1. ed., 070208, ble (36Kb < 1min) - DOC: D0017

    For a description of assignments executed, or in execution and further links, view our projects

    For more info or discussion of ideas - contact:
    International Programme Advisor Mr. Bo Leth-Espensen
    Telephone: +27 12 310 3228
    Email:


  3. Research Fund

    Further funding is provided for research within the themes or the Programme. This funding will be allocated to research done in the field of Urban Environmental Management and related areas. The research must be shown to have a practical application and must better the quality of life of the urban poor.

    This funding is administrated by the Royal Danish Embassy.

    For more information please contact:
    Ms. Portia Poulsen (Danida Programme Manager)
    Telephone: 012 430 9351
    Email:
List of the UEMP Templates and Guidelines

In relation to 1 - Core funding

In relation to 2 - Short Term Technical Assignments

In relation to 3 - Research Projects

  • Contact the Danish Embassy, Pretoria, Ms. Portia Poulsen (Danida Programme Manager)
    Telephone: 012 430 9351
    Email:

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